AI governance quick-reference

AI governance
Practical tools

AI governance / Quick-reference

MAKE THE
next move.

Use this practical checklist to turn the assessment into action. Tick what is already in place; what remains becomes your working plan.

Overall progress

0/ 20

[01]VisibilityKnow what AI is already in use.0 / 5

[ ]Run an AI tool survey across your organisation[ ]Check expense records for AI subscriptions[ ]Work with IT to review SaaS and network usage data[ ]Identify embedded AI features in existing software[ ]Categorise tools as sanctioned, tolerated or unknown

[02]RiskUnderstand the consequence of being wrong.0 / 5

[ ]List what data each AI tool or use case touches[ ]Rate the impact if the tool gets something wrong[ ]Flag use involving client, financial or legal data as higher risk[ ]Decide for each risk whether to mitigate, accept or avoid it[ ]Document each decision and the reasoning behind it

[03]PolicyGive people clear, usable boundaries.0 / 5

[ ]Write a short, plain-English acceptable AI use policy[ ]Define what data can and cannot go into an AI tool[ ]Set an approval process for new AI tools[ ]Require human review before high-stakes AI output is used[ ]Maintain an up-to-date list of AI tools

[04]AccountabilityKeep ownership and evidence current.0 / 5

[ ]Keep your AI tool inventory up to date[ ]Maintain a basic risk register with decisions logged[ ]Review and reissue the AI policy periodically[ ]Assign clear ownership for AI governance[ ]Be ready to explain your reasoning, not just record it

Current position

20actions remain

Next actions

VisibilityRun an AI tool survey across your organisation
VisibilityCheck expense records for AI subscriptions
VisibilityWork with IT to review SaaS and network usage data
VisibilityIdentify embedded AI features in existing software
VisibilityCategorise tools as sanctioned, tolerated or unknown

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Practical starting point / This checklist does not replace a full AI management system, conformity assessment or certification audit.

AI adoption overview Return to the self-assessment [west]

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MAKE THEnext move.

MAKE THE
next move.